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Non-Profit Street Seats Application

After you submit the form, our team will review your application. Once approved, you’ll receive an email with a link to the webpage where you can make the $100 deposit. If you prefer not to pay by credit card, you will be provided with an address to send a check.
Maps
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Maps

This is a great opportunity to collaborate with other nonprofits to raise funds for both the Edison Festival of Light and your organization. We will provide guaranteed, reserved seating along the parade route. Our team will handle the ordering, mapping, promotion, advertising, and sales through our website.

RULES

  1. All participating nonprofits must provide valid 501(c)(3) documentation from the IRS or proof of being a school organization before applications can be accepted. We will provide ability to upload to our site.
  2. Tickets must be sold at the fixed price of $15 each, with your organization retaining a profit of $7 per ticket. All ticket sales must go through Outertix. Contact Joan Downen (joan@outerdata.com)
  3. A $100 refundable security deposit is required upon reserving your seats for 2025. This deposit can be waived if you comply with setup and takedown requirements. Payment options will be provided when your application is approved.
  4. Each nonprofit is responsible for the total amount of reserved seats, regardless of sales. Once seat assignments are confirmed, no changes or refunds will be issued. You will need to manage any refunds to your customers if desired.
  5. Seating arrangements typically consist of rows of 25 seats, with a 3-foot gap between rows for emergency access. You may reserve additional rows as needed. The parade map offers a general layout, but specific placements may vary.
  6. Nonprofits must include their name on the tickets they sell to assist with direction on parade day (if printing tickets for customers).
  7. Each group is responsible for the setup and takedown of their purchased seats. Setup time is from noon to 3 PM, with an inspection by 4 PM. Late setups will not be accommodated, and groups are responsible for seat security.
  8. Once sold out, please notify Outertix so they can update the website, allowing other nonprofits to maximize their sales. Additional seats can be requested, but must be done by February 5, 2025.
  9. Seats can be labeled with either your group’s assigned number or the purchaser’s name, based on your preference.
  10. At the end of the parade, seats must be neatly stacked on the sidewalk or curb. Failure to do so will incur a $100 fee, reinforcing the need for a refundable deposit.
  11. Selling items other than seats on parade day is prohibited. Any violations will result in the confiscation of items and forfeiture of your security deposit.
  12. Groups may rope off their area behind their assigned seats using stakes and tape or ribbon, although this is optional. Please keep walkways clear as mandated by the Fire Marshal.
  13. No additional seats will be available for sale until all groups are sold out, including on parade day, unless reserved by February 5, 2025.
  14. Disabled customers may exchange their seat for a wheelchair-accessible one. Nonprofits must share the $8.00 with EFOL if they choose to resell.
  15. Children under three may sit on an adult’s lap, and strollers and coolers may be placed on the grass behind the seats.
  16. No sitting is allowed in front of the first-row seats for safety reasons.
  17. Changes to rules or seat locations are not permitted.

Thank you for your cooperation, and we look forward to a successful partnership